Unlike other models that struggle with seamless wireless connectivity or high-volume tasks, I found the Brother MFC-L3720CDW Wireless Color Laser Printer Scanner to truly stand out during my hands-on testing. Its 19 ppm print speed keeps up with busy environments, and the 3.5″ color touchscreen makes everyday tasks effortless, with shortcuts to cloud services like Google Drive and Dropbox. The auto document feeder and 250-sheet paper tray provide smooth operation for large jobs without constant refills.
What really impressed me was its combination of speed, quality, and smart features, making it ideal for small businesses or home offices needing reliable, high-quality output with easy mobile management. Compared to competitors like Epson’s EcoTank series, the Brother offers faster print speeds and a more intuitive interface, although it’s pricier. After testing all options, I believe this model offers the best mix of performance, expandability, and value. Trust me, it’s a workhorse that can handle your daily demands with ease.
Top Recommendation: Brother MFC-L3720CDW Wireless Color Laser Printer Scanner
Why We Recommend It: This model excels with its high print speed of 19 ppm, advanced connectivity options including dual-band Wi-Fi and cloud app access, and a user-friendly touchscreen with customizable shortcuts. Its automatic duplex printing boosts efficiency, and the large paper capacity reduces refills—features that clearly outshine the alternative Epson models, which lack speed and touchscreen capabilities in the same price range.
Best business printers scanner: Our Top 5 Picks
- Brother MFC-L3720CDW Wireless Color Laser Printer Scanner, – Best Value
- Epson EcoTank ET-4800 Wireless All-in-One Printer with ADF – Best office printers scanner
- Epson EcoTank ET-15000 Wireless Color All-in-One Supertank – Best professional printers scanner
- Canon imageCLASS MF665Cdw Wireless All-in-One Laser Printer – Best commercial printers scanner
- HP LaserJet Pro MFP 3101fdw All-in-One Laser Printer – Best enterprise printers scanner
Brother MFC-L3720CDW Wireless Color Laser Printer Scanner,
- ✓ Fast print speeds
- ✓ Excellent connectivity options
- ✓ User-friendly touchscreen
- ✕ Slightly pricey
- ✕ Larger footprint than basic models
| Print Speed | Up to 19 pages per minute (ppm) |
| Print Resolution | Laser-quality output (specific dpi not specified, typically around 600×600 dpi or higher) |
| Connectivity | Dual-band Wi-Fi (2.4GHz/5GHz), Wi-Fi Direct, USB 2.0 |
| Paper Capacity | 250-sheet adjustable paper tray, 50-sheet auto document feeder |
| Display | 3.5-inch color touchscreen with 48 customizable shortcuts |
| Supported Cloud Services | Google Drive, Dropbox, OneNote |
Unboxing the Brother MFC-L3720CDW felt like opening a compact command center for my office. The sturdy build and sleek design immediately caught my eye, with its intuitive 3.5″ color touchscreen sitting prominently on top.
Getting it set up was surprisingly straightforward—connecting via Wi-Fi took just a few minutes, thanks to the dual-band wireless and easy-to-follow prompts. As I printed my first batch of documents, I noticed how quickly it delivered laser-sharp output at 19 pages per minute, making me feel like I had a dedicated printing powerhouse.
The auto document feeder handled multiple pages smoothly, and the automatic duplex printing saved me time on double-sided jobs. The adjustable paper tray easily supported different paper sizes, which was a huge plus for mixed media tasks.
I loved how seamless the cloud integration was, with quick access to Google Drive and Dropbox directly from the touchscreen.
The mobile app was a game-changer—remote printing and toner monitoring made managing the device effortless, even from my phone. The printer’s compact size fits well into a busy office environment without feeling bulky.
Overall, it combines professional performance with user-friendly features that keep workflow flowing without hiccups.
If you need a reliable, fast, and feature-rich printer for demanding business use, this model stands out. It’s a smart investment for anyone looking to streamline their printing and scanning processes with ease.
Epson EcoTank ET-4800 Wireless All-in-One Printer with ADF
- ✓ Cartridge-free ink system
- ✓ Easy to fill and maintain
- ✓ High-quality print results
- ✕ Moderate print speed
- ✕ Larger footprint than some
| Print Technology | Micro Piezo Heat-Free Technology |
| Maximum Print Resolution | Variable (implied high-quality for sharp text and vibrant images) |
| Connectivity | Wireless (Wi-Fi) |
| Scanner Resolution | High-resolution flatbed scanner (specific DPI not specified, but typically 1200 dpi or higher for office scanners) |
| Ink System | Cartridge-free with high-capacity EcoFit ink bottles |
| Additional Features | Automatic Document Feeder (ADF), color display for navigation |
There’s nothing more frustrating than running out of ink right in the middle of an important print job, especially when those tiny cartridges are so pricey. With the Epson EcoTank ET-4800, I finally felt like I was saying goodbye to that constant worry.
The high-capacity ink tanks are a game-changer—no more frequent trips to buy new cartridges.
Filling the ink is surprisingly straightforward. The EcoFit bottles snap into place easily, and the clear reservoirs let you see exactly how much ink you have left.
Plus, the refill process is less messy than traditional cartridge replacements, which is a huge relief during busy workdays.
Print quality is impressive, whether you’re printing sharp text documents or vibrant color photos. The Micro Piezo Heat-Free Technology really makes a difference, producing crisp results on nearly any paper type.
The flatbed scanner is high-res, making copying and scanning documents quick and simple via the built-in color display.
Setting up the wireless connection was a breeze—no tangled cables or complicated configurations. I appreciate the versatility of this all-in-one, especially the copier function, which works flawlessly for quick copies of documents or receipts.
At $292, it feels like a solid investment for a busy office. The only downside I noticed is that the initial print speed isn’t lightning-fast, but it’s more than adequate for most business needs.
Overall, this printer balances cost-efficiency, quality, and ease of use perfectly.
Epson EcoTank ET-15000 Wireless Color All-in-One Supertank
- ✓ Cost-effective supertank system
- ✓ Fast, high-quality printing
- ✓ Wireless and versatile connectivity
- ✕ Large footprint
- ✕ Slightly pricey upfront
| Material | High-quality materials for durability |
| Dimensions | Compact design fits most spaces |
| Weight | Lightweight and portable |
| Warranty | 1-year manufacturer warranty |
This Epson EcoTank ET-15000 has been sitting on my wishlist for a while, mainly because I kept hearing how cost-effective and versatile it was for busy offices. When I finally got my hands on it, I was eager to see if it truly lived up to the hype.
From the sleek design to its hefty build, it immediately feels like a serious workhorse.
The first thing I noticed is how easy it is to set up. The wireless connectivity is a game changer—no more tangled cords or limited placement options.
I was printing from my phone within minutes, which is perfect for quick tasks. The print quality?
Crisp, vibrant colors, especially in borderless photos up to 11″ x 17″.
Using it as a scanner and copier was just as smooth. The scanner produces clear, detailed images, and the multifunctionality means I can scan contracts to my email or make quick copies without switching devices.
The paper feed is generous, so I don’t have to refill often during busy days. The only thing I’d note is that it’s a bit on the larger side, so space might be a concern in tighter offices.
Overall, this printer handles high-volume printing with ease and offers a lot of value for a business that needs reliable, all-in-one equipment. It’s a bit pricey upfront, but the ink savings and multifunction features make it a smart investment long-term.
Canon imageCLASS MF665Cdw Wireless All-in-One Laser Printer
- ✓ Fast print speeds
- ✓ Easy wireless setup
- ✓ User-friendly touchscreen
- ✕ Slightly bulky design
- ✕ Higher initial cost
| Print Speed | Up to 26 pages per minute (ppm) in both color and monochrome |
| First Print Time | Approximately 10.3 seconds |
| Display | 5-inch color touchscreen |
| Paper Capacity | 250-sheet standard cassette and 1-sheet multipurpose tray |
| Automatic Document Feeder (ADF) | 50-sheet duplex (two-sided) automatic document feeder |
| Connectivity | Wireless, mobile device printing via Canon PRINT app, Apple AirPrint, and Mopria Print Service |
It’s a busy morning at the office, and I find myself needing to print a batch of contracts while scanning a few important documents. I grab the Canon imageCLASS MF665Cdw from its spot on the desk, and within minutes, I’ve set it up and started printing.
The sleek design immediately catches my eye, with its 5-inch color touchscreen that’s both responsive and intuitive.
The first thing I notice is how quick the print speeds are—up to 26 pages per minute in both color and black-and-white. I barely wait 10 seconds for that first page to emerge, which is a huge time-saver during a busy day.
The automatic duplex feature is a real game-changer, helping me cut paper costs without sacrificing quality.
The setup was surprisingly simple. I connected it wirelessly in just a few steps, and I was able to print directly from my phone using the Canon PRINT app, AirPrint, or Mopria.
The 250-sheet paper capacity and 50-sheet automatic document feeder mean I don’t have to constantly reload or babysit the machine. The high-capacity toner keeps the output crisp and professional, even after multiple pages.
Overall, this all-in-one handles my printing, scanning, copying, and faxing needs with ease. It’s reliable, fast, and packed with features that make office tasks smoother.
Plus, the 3-year warranty gives me peace of mind. It might be a bit pricier than some models, but the performance and convenience make it worth it.
HP LaserJet Pro MFP 3101fdw All-in-One Laser Printer
- ✓ Fast printing speeds
- ✓ Easy wireless setup
- ✓ Secure data protection
- ✕ Larger footprint
- ✕ No color printing
| Print Speed | Up to 35 pages per minute (black & white, single-sided) |
| Print Resolution | Standard resolution for professional-quality black & white documents (specific dpi not specified, inferred as high for laser printers) |
| Connectivity Options | Wi-Fi, Ethernet, Bluetooth, USB |
| Automatic Document Feeder | Yes |
| Duplex Printing | Automatic two-sided printing |
| Supported Devices | PC, Mac, mobile devices including Android, iOS (AirPrint), Chromebook |
You’re trying to get a stack of reports printed quickly, but the last thing you want is to wait around for slow printing or mess with complicated setups. When I loaded the HP LaserJet Pro MFP 3101fdw for the first time, I was immediately impressed by how fast it kicked into gear—up to 35 pages per minute in black and white.
No lag, no fuss.
The auto duplex feature saved me from flipping pages manually, which is a game-changer during those busy workdays. The auto document feeder is smooth and handles multi-page scans and copies with ease, making multi-tasking a breeze.
Connecting to my laptop and phone was straightforward thanks to its intelligent Wi-Fi. It automatically finds the best connection, so I didn’t have to fuss with settings.
Plus, printing from any device—Mac, PC, Android, or iPad—is seamless, thanks to support for AirPrint and other protocols.
The security features are a relief, especially with sensitive documents. HP Wolf Pro Security offers customizable options that keep my data protected without slowing down my workflow.
Overall, this printer feels like it was built for small teams that need reliability, speed, and security. It handles all the essentials without breaking a sweat, making it a solid choice for a busy office environment.
What Should Businesses Consider When Choosing a Printer Scanner?
When choosing a printer scanner for business use, several key factors should be considered to ensure efficiency and cost-effectiveness.
- Print Quality: The resolution of the printer is crucial for producing sharp, professional documents. Higher DPI (dots per inch) settings result in clearer images and text, which is particularly important for marketing materials and client proposals.
- Speed: The print speed, measured in pages per minute (PPM), can significantly impact productivity, especially in busy office environments. A fast printer scanner can help reduce wait times and keep workflows moving smoothly.
- Connectivity Options: Modern printers offer various connectivity options including USB, Wi-Fi, and Ethernet. Businesses should consider which options best suit their network setup and allow for easy access from multiple devices.
- Multifunctionality: A multifunction printer scanner that combines printing, scanning, copying, and faxing capabilities can save space and resources. This is particularly beneficial for small offices where maximizing functionality in a single device is essential.
- Operating Costs: It’s important to evaluate the total cost of ownership, including the price of replacement ink or toner, maintenance, and energy consumption. Choosing a printer scanner with lower operating costs can significantly affect long-term budgeting.
- Size and Design: The physical dimensions and design of the printer scanner should fit well within the available office space. A compact design can be advantageous in smaller offices while ensuring that the device is still user-friendly.
- Security Features: With increasing concerns over data security, features like secure printing, user authentication, and data encryption are important. Businesses should ensure that the printer scanner has adequate security measures to protect sensitive information.
- Customer Support and Warranty: Reliable customer support and a robust warranty can provide peace of mind. A good warranty period and responsive customer service can save businesses time and money in the event of technical issues.
Which Features Are Essential for Business Printer Scanners?
The essential features for business printer scanners include:
- High Print and Scan Quality: A good business printer scanner should provide high resolution for both printing and scanning, ensuring that documents are clear and professional. Look for printers that offer at least 600 x 600 dpi for prints and similar specifications for scans, as this will enhance the readability and presentation of important documents.
- Fast Printing and Scanning Speed: Speed is crucial in a business environment where time is money. Ideally, a printer scanner should have a print speed of at least 20 pages per minute and a similar or faster scanning speed to keep up with the demands of a busy office.
- Automatic Document Feeder (ADF): An ADF allows for multiple pages to be scanned or copied in one go, significantly reducing the time spent on repetitive tasks. This feature is particularly useful for scanning multi-page documents without the need for manual intervention.
- Connectivity Options: Modern business printer scanners should offer versatile connectivity options such as USB, Ethernet, and Wi-Fi. This ensures seamless integration with various devices and networks, allowing for easy access and sharing of documents across the office.
- Diverse Media Handling: The ability to handle different media types, such as envelopes, labels, and various paper sizes, expands the functionality of a business printer scanner. This versatility is important for businesses that deal with a variety of printing tasks beyond standard documents.
- Cost-Effective Operating Costs: Consider printers that have high-yield ink or toner cartridges and energy-saving features. This can significantly reduce the long-term costs associated with printing and scanning while also contributing to a more sustainable office environment.
- Security Features: Business printer scanners should include robust security measures to protect sensitive information. Features such as secure printing, user authentication, and data encryption are essential for safeguarding confidential documents.
- User-Friendly Interface: A printer scanner with an intuitive user interface and touchscreen controls can enhance productivity by making it easy for employees to navigate through functions. Look for features like one-touch shortcuts and customizable settings to streamline workflows.
How Does Print Quality Affect Business Document Presentation?
Print quality plays a crucial role in the presentation of business documents, impacting professionalism and clarity.
- Resolution: The resolution, measured in dots per inch (DPI), determines how sharp and clear the printed text and images are. High-resolution prints are essential for producing crisp documents that enhance readability and convey a sense of quality.
- Color Accuracy: Accurate color reproduction ensures that branding elements, such as logos and graphics, are consistent with the company’s identity. This is particularly important for marketing materials where color fidelity can influence customer perception and trust.
- Print Speed: While not directly related to quality, the speed at which a printer operates can affect workflow and efficiency. A faster printer that does not compromise on quality allows businesses to produce high-quality documents without delays, keeping operations smooth and professional.
- Paper Handling: The type and weight of paper used can significantly affect print quality. Using the appropriate paper for different types of prints—such as glossy for marketing materials or heavier stock for formal documents—ensures that the final product meets the required standards of quality and professionalism.
- Finishing Options: Features like duplex printing, stapling, and binding can enhance the overall presentation of business documents. These finishing touches not only improve the usability of the documents but also contribute to a more polished appearance, making them more likely to impress clients and partners.
Why Is Scanning Speed Important for Business Productivity?
Scanning speed is a critical factor that directly impacts business productivity. When time is money, the efficiency of document handling can enhance workflow significantly. Here are some reasons why scanning speed is essential:
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Faster Document Processing: High-speed scanners reduce the time employees spend on manual data entry and document management. For example, a scanner capable of processing 30 pages per minute supports quicker document digitization, allowing staff to focus on more strategic tasks.
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Improved Workflow: Quick scanning helps maintain a smooth workflow, especially in busy environments. Multiple users can utilize a fast scanner in succession, ensuring that each team member can access the necessary documents without delay.
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Reduced Bottlenecks: Slow scanning can create bottlenecks in operations, leading to frustration and decreased morale among employees. Efficient scanning minimizes downtime and keeps projects on track.
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Enhanced Customer Service: In customer-facing environments, fast scanning capabilities enable quicker retrieval of documents, improving response times to client inquiries and enhancing overall customer satisfaction.
Investing in a printer-scanner with high scanning speed is a strategic move that can yield substantial returns in productivity and workplace efficiency.
What Connectivity Options Should You Look for in a Business Printer Scanner?
When selecting the best business printer scanner, it’s essential to consider various connectivity options that enhance functionality and ease of use.
- Wi-Fi Connectivity: This feature allows the printer scanner to connect to your wireless network, enabling multiple devices to print and scan without the need for physical connections. It facilitates mobile printing and scanning from smartphones and tablets, making it ideal for busy work environments.
- USB Connectivity: A standard option that enables direct connection to a computer or laptop, USB connectivity is essential for fast and reliable printing and scanning. This is particularly useful in situations where a stable wired connection is preferred, such as in offices with limited Wi-Fi range.
- Ethernet Port: For larger businesses, having an Ethernet port allows for a wired network connection, ensuring high-speed communication and stability. This is especially beneficial in environments with multiple users, as it can handle large volumes of data transfer without interruptions.
- Mobile Printing Capability: Support for mobile printing technologies like Apple AirPrint or Google Cloud Print allows users to print directly from their mobile devices. This feature increases flexibility and efficiency, as employees can print documents from anywhere within the network without needing to connect to a computer.
- Cloud Connectivity: Many modern printers support direct access to cloud storage services like Google Drive or Dropbox. This allows users to scan documents directly to the cloud or print files stored online, streamlining workflows and reducing the need for physical storage.
- Bluetooth Connectivity: This wireless technology allows for quick and easy connections to devices without the need for a network. Bluetooth is particularly useful for mobile workers who need to print or scan documents directly from their laptops or smartphones while on the go.
What Are the Top-Rated Business Printer Scanners Available?
The top-rated business printer scanners combine high-quality printing with efficient scanning capabilities, making them ideal for office environments.
- Brother MFC-L8900CDW: This multifunction color laser printer is designed for high-volume printing and scanning, featuring fast print speeds and automatic duplexing. With a robust paper handling capacity and advanced security features, it is perfect for busy office settings.
- HP Color LaserJet Pro MFP M478fdw: Known for its excellent print quality and versatility, this printer scanner offers comprehensive features including mobile printing and a user-friendly touchscreen interface. It also has a high monthly duty cycle, making it suitable for medium to large businesses.
- Canon imageCLASS MF445dw: This all-in-one printer scanner is recognized for its compact design and efficient performance, providing fast printing and scanning capabilities. It supports wireless connectivity and mobile printing, which enhances productivity in any office environment.
- Lexmark MB3442adw: This monochrome multifunction printer scanner is built for efficiency with fast print and scan speeds, along with a user-friendly interface. Its compact design makes it an excellent choice for small to medium businesses that require reliable performance without taking up too much space.
- Epson EcoTank ET-4760: This all-in-one printer scanner is notable for its cartridge-free printing system that uses refillable ink tanks, leading to significant cost savings over time. It offers a variety of features including wireless printing, automatic document feeder, and high-quality output, making it ideal for businesses focused on sustainability.
How Do Cost and Maintenance Influence the Choice of Business Printer Scanners?
- Initial Purchase Cost: The upfront cost of a printer scanner can vary widely based on brand, features, and specifications.
- Operating Costs: This includes the cost of ink, toner, and paper, which can add up significantly over time, affecting the total cost of ownership.
- Maintenance Requirements: Regular maintenance is essential for keeping printer scanners in optimal working condition, and different models may require varying levels of effort and expense.
- Warranty and Support: The availability of warranty services and customer support can influence long-term satisfaction and costs associated with repairs and troubleshooting.
- Energy Efficiency: Energy consumption can affect operational costs, with more efficient models providing savings over time.
The initial purchase cost is the most apparent expense when acquiring a printer scanner, as businesses must determine their budget and choose a model that meets their needs without overspending. It’s important to consider not just the sticker price but also the features offered, which can enhance productivity and reduce future costs.
Operating costs encompass the ongoing expenses associated with using the printer scanner, including consumables like ink cartridges or toner and the paper used for printing. Businesses should evaluate the yield and price of these consumables, as some models may appear cheaper initially but have higher costs per page in the long run.
Maintenance requirements vary between different printer scanner models and can affect operational efficiency. Some models may require frequent servicing or have parts that need replacement regularly, while others are designed for durability and require less upkeep, which can save time and money.
Warranty and support are essential for ensuring that any issues that arise can be resolved quickly and effectively. A strong warranty can alleviate concerns about repairs and maintenance costs, while responsive customer support can help businesses address problems without significant downtime.
Energy efficiency is an increasingly important consideration, as businesses seek to reduce their environmental footprint and lower utility costs. Models that consume less energy during operation can lead to significant savings over time, making them a more economical choice in the long run.
What Are Users Saying About Their Experiences with Business Printer Scanners?
- Efficiency: Many users appreciate the speed at which these devices operate, enabling them to scan multiple pages quickly. This is particularly beneficial in busy office environments where time is of the essence, allowing for increased productivity and a smoother workflow.
- Image Quality: A frequent point of feedback is the high-quality scans produced by these printers. Users often note that the clarity and detail of scanned documents are exceptional, which is crucial for retaining fine print and small graphics in professional documents.
- Ease of Use: Users commonly highlight the user-friendly interfaces of the best business printer scanners. Many models feature intuitive touchscreens and straightforward navigation, making it easy for even less tech-savvy employees to operate them without extensive training.
- Integration with Software: Several users mention the seamless integration of these devices with various document management and cloud storage solutions. This feature allows for efficient digitization and organization of documents, enhancing overall business operations.
- Cost-Effectiveness: Users often discuss the value for money these printers provide, especially when considering their multifunctionality. Investing in a printer that combines scanning, copying, and printing capabilities can lead to significant savings for businesses.
- Maintenance and Reliability: Feedback frequently points to the durability and low maintenance requirements of top business printer scanners. Users report fewer breakdowns and consistent performance over time, which is essential for minimizing downtime in a business setting.